What Sun Devils need to know about ASU Zoom updates

July 22, 2020

With the fall 2020 semester fast approaching, the university has created a plan to bring students back to campus. Along with wearing face coverings on campus, the Live well, be well plan will enable Sun Devils to attend classes in-person on campus, remotely on Zoom or online via iCourses while following social distancing guidelines. 

On July 1, ASU and the University Technology Office implemented new Zoom security updates to guarantee the safety and privacy of students, faculty and staff. These measures are to ensure that classes run smoothly and that students get the highest quality, uninterrupted education. 

Business major Prisca Mukala said she appreciates the efforts being made by the university. 

As a student, it is pleasing to know that ASU continues to prioritize the safety and security of its students and staff, giving us all one less thing to worry about as we continue to discover and adapt to a new reality,” Mukala said. 

Here are a few helpful tips to help you gear up for using Zoom before classes resume in August.

A laptop with ASU students visible in a Zoom room

Screen Sharing

To prevent inappropriate screen sharing during sessions, the Zoom default setting for screen sharing is now set to Host-Only. This means only Zoom session hosts can share their screen or change this setting on their account to enable others to share. 

If desired, in each Zoom session, you can grant screen sharing rights to all participants via the shield icon, or select participants by right-clicking on names on the Participant list and choose Make Co-Host. For more information, you can refer to this article on screen sharing.

Display Name

To prevent inappropriate display names and further secure Zoom sessions, the default setting for allowing users to change their names displayed in meetings will be permanently disabled.

Managed Domain

ASU has enabled Managed Domain on ASU Zoom Enterprise accounts. This will impact any ASU individuals or departments that have Zoom accounts set up at zoom.us (not ASU Enterprise) using an @asu.edu email address. 

If this applies to you, the next time you access Zoom at zoom.us, you will be prompted to either consolidate your account with your ASU Enterprise Zoom account or to change the email address to a non- @asu.edu email address. 

If you choose to consolidate from a paid account, you will be prompted with steps for refund. For additional information, read this article about managed domain.

Waiting Rooms

ASU is mitigating the chance of Zoom disruptors by automatically activating waiting rooms. Anyone logged in with their ASURITE can enter the session automatically. Those not logged into Zoom with their ASURITE will only be admitted once the host allows them to enter. 

Zoom session hosts can individually admit or with a single click admit all who are in the waiting room.

ASU faculty, staff and students will have the ability to change this new default setting on their ASU Zoom account. For more information, refer to this article on waiting rooms.

Have questions? Please visit the UTO website or contact the ASU Experience Center at 1-855-278-5080.